Application Deadline :

31 July 2024

Date of Issue               :

17 July 2024

Rank:

Executive Assistant II

Department / Cluster:

Administrative Services Department, New Territories West Cluster (NTWC)

Pay:

HK$19,188 – HK$23,323 per month

Up to 5% of total basic salary as end-of-contract gratuity may be offered to contract staff upon completion of the contract subject to satisfactory performance.

1.

To perform administrative and clerical support for the daily operation of the department.

2.

To plan, implement, maintain and monitor project plans, project schedules, budgets, and expenditures.

3.

To assist in service evaluation includes conducting project research and analysis with assessment and recommendation on relevant subjects.

4.

To prepare frameworks / models / approaches to facilitate the development and implementation of hospital programmes.

5.

To liaise, coordinate and organize meetings with various stakeholders, and to draft minutes, reports, guidelines and proposals. 

6.

To handle enquiries, liaise and communicate with staff and vendors.

7.

To make suggestions / initiations for improving workflows and practices.

8.

To coordinate minor feedback and complaints with relevant departments.

9.

To undertake any other duties as assigned by supervisors.

1.

University graduates;

OR

2.

Completed F.5/ S.5 AND Diploma in specialized function with (a) or (b) below:

(a)

Passes in 5 subjects in the Hong Kong Certificate of Education Examination including English Language (Syl B) and Chinese Language, or equivalent;

(b)

5 subjects in the Hong Kong Diploma of Secondary Education attaining the level specified below:

l   Level 2 in English Language and Chinese Language; and

l   Level 2 in New Senior Secondary subjects / “Attained” in Applied Learning subjects (subject to a maximum of 2 subjects under this category) / Grade E in Other Language subjects; or equivalent.

1.

Experiences in Facilities Management / Project management / General Administration / Property Management.

2.

Proficiency in common computer software (e.g. MS office, including Chinese Word processing, excel spreadsheet, PowerPoint and Photoshop).

3.

Possess knowledge in graphic design and multimedia skills will be at advantage.

4.

Good command of both written and spoken English and Chinese.

5.

Responsible, self-motivated, well-organized, outgoing and able to work independently with good communication and interpersonal skills.

6.

Commitment and flexible working hours (over time during project deadlines).