Vacancy Notification Circular No. HKCH2407010

Position: Executive Assistant II

Rank: Executive Assistant II

Cluster / Hospital / Department: Nursing Services Division, Hong Kong Children’s Hospital (HKCH), Kowloon Central Cluster

Pay:    HK$19,188 to HK$23,323 per month

Up to 5% of total basic salary as end-of-contract gratuity may be offered to contract staff upon completion of the contract subject to satisfactory performance.

Key Responsibilities:

1.    To file and retrieve documents, compile statistics & returns and search for useful information.

2.    To coordinate and organize meetings, programmes and activities.

3.   To assist in compiling and updating of clinical workflow and guidelines.

4.   To handle enquiries, liaise and communicate with staff, clients and public.

5.   To coordinate minor feedback and complaints with relevant departments.

6.   To carry out general administrative duties and clerical support that includes filing, data entry and simple statistics and record keeping for the daily operation of the department.

7.   To perform reception services, help in counter and registration work, and provide information and assistance to patients and public.

8.   To help with the use of various hospital systems for supplies ordering, repair & maintenance and duty input.

9.   To perform other duties as assigned by supervisors.

Entry Requirements:

1.     University graduates; OR

2.     Has obtained a Diploma in a specialized function, and has completed F.5 / S.5 with:

(a)    5 subjects passed in HKCEE including English Language (Syllabus B) and Chinese Language, or equivalent;

OR

(b)    5 subjects in HKDSE attaining the level specified below:

·             Level 2 in English Language and Chinese Language, and

·            Level 2 in New Senior Secondary subjects/ “Attained” in Applied Learning subjects (subject to a  maximum of 2 subjects under this category) / Grade E in Other Language subjects, or equivalent.

Preferable Attributes/Exposure :

1. Experience in procurement and supplies activities and maintain adequate stock of equipment, stationery & general consumables.

2.    Experiences in operating HA systems (e.g. OPAS & SRS etc.).

3.  Possess good knowledge in health care related and clerical experience in hospital information system, health care research and statistics.

4.    Proficiency in common computer software (e.g. MS Word, Excel, PowerPoint, Chinese word processing).

5.    Good command of both written and spoken English and Chinese.

6.    Good interpersonal skills and communication skills.

7.    Be responsible, self-motivated and able to work independently.

Remarks:

2. Serving staff who have completed F.5 / S.5 or equivalent and have 2 years’ relevant experience with HA may also be considered.

Please submit application online on or before 29 July 2024. For enquiries, please telephone 3513 3310.