Various Operational Units

Ref. no : C/VOU/EA2_LS/07/24-AP2

Major Duties:

(a) To provide circulation and information counter services;

(b) To perform book shelving, shelf-reading, and book removal if necessary;

(c) To assist in cataloguing, acquisition, serial management for library materials;

(d) To provide support in processing different types of materials, including books, periodicals and multi-media items;

(e) To assist in updating library databases and preparing the monthly statistics;

(f) To assist in organising and promoting library activities; and

(g) To assist in leading library tours, draft simple correspondence, answer general enquiries, and carry out general clerical duties.

Requirements:

(a)         (i)          5 subjects in the Hong Kong Certificate of Education Examination (HKCEE) at Grade E / Level 2 or above including English Language (Syllabus B)*, Chinese Language and Mathematics, or equivalent; OR

              (ii)         A combination of results in 5 subjects in the Hong Kong Diploma of Secondary Education (HKDSE) Examination at Level 2 or above in New Senior Secondary subjects / “Attained” or above in Applied Learning subjects / Grade E or above in Other Language subjects; and the 5 subjects should include English Language*, Chinese Language and Mathematics;

              (iii)        A recognized Certificate / Diploma / Foundation Diploma / Foundation Certificate, or Project Yi Jin;

*Completion of Hong Kong Vocational English Programme (HKVEP) at Level 2 / Passing 5 specific VTC’s Vocational English Module Certificates is considered an alternative qualification.

(b) Possession of related library qualifications and working experience of Integrated Library System (ILS) e.g. Alma will be an advantage;

(c) Proficiency in the use of computer application software, including Microsoft Excel, Word, PowerPoint and Chinese Word Processing and / or simple webpage design;

(d) Proficiency in video editing software and graphic design software will be an advantage;

(e) Good command of Chinese and English, preferably with knowledge of Putonghua;

(f) Good communication, interpersonal and organisational skills;

(g) Detail-minded, able to work independently and be a good team player; and

(h) Pleasant personality, good work initiative and customer-oriented.

Notes:

(1) The appointee(s) will be required to work irregular hours or shifts as necessary.

(2) The appointee(s) may be posted to other work location(s) to suit the operational needs.

Application Procedures:

Interested applicants should apply for the post via email. A completed application form [VTC-1 (Rev. 6/2024)], together with a full curriculum vitae, should be sent via clicking the "Quick Apply" button.

Candidates should take note of the following:

(1) Completed application form (VTC-1) and detailed curriculum vitae (CV) should be combined into one file in PDF format with a file size below 10MB.

(2) The file should be saved with the applicant’s name as “your surname and given name”, e.g. “CHAN Tai-man.pdf”.

(3) For the email subject, please cite “Application for Executive Assistant II (Library Service) (C/VOU/EA2_LS/07/24-AP2)”.

(4) Original and copy of other supporting documents are to be provided at a later stage upon request.

Closing date for application: 30 July 2024

Applicants not invited for interview within 10 weeks from the closing date may consider their applications unsuccessful.

The Council reserves the right not to fill the post(s).

Personal data collected will be used for recruitment purposes only. Information on unsuccessful candidates will normally be destroyed 12 months after the completion of the recruitment exercise.