Job Title:          Accounting Officer (Accounting Operation Unit)
Department:     Finance Office
Job ID:              10045

Job Posting Details

The Accounting Officer is responsible for managing all aspects of staff and student reimbursement affairs, assisting supervisors in reviewing the work of Assistant Accounting Officers (AAOs) and providing them with guidance.  This role requires a high level of attention to detail, excellent communication skills, and the ability to thrive in a fast-paced and highly computerized environment.

Key Responsibilities include:

• Reviewing and processing staff and student reimbursement;
• Reviewing and maintaining accurate and timely financial transactions, accounting records and reporting of reimbursement matters;
• Preparing the weekly electronic autopay process, performing monthly bank reconciliation by system and checking for abnormal journal entries;
• Administering related systems and monitoring payment status in accordance with established policies / procedures;
• Assisting in User Acceptance Test (UAT) for system development and process improvement; coordinating with AAOs supporting UAT / system projects;
• Handling student and staff enquiries regarding University policies and regulations;
• Reviewing the work of Assistant Accounting Officers (AAOs) and guiding them to efficiently tackle complicated cases;
• Preparing monthly control reports for supervisor review and assisting in monitoring the progress of AAOs’ work; and
• Performing ad-hoc duties as assigned.

Applicants should have a bachelor’s degree, associate degree or diploma in accounting or a related discipline with a minimum of 8 years’ working experience, preferably in staff/student reimbursement or compliance-related areas.  Membership or student membership of accounting bodies such as HKICPA/ACCA is an advantage.  Proficiency in MS Office (Excel, Word, PowerPoint) and a good command of English and Chinese are required.  The appointee should have good communication and interpersonal skills; be flexible and adaptive in a changing environment, be detail-oriented, responsible, and can work under pressure. Hands-on experience in ERP System and electronic workflows will be an advantage.  The role would be exposed to the best-in-class financial automation environment and is entitled to various professional training opportunities. (Duration: 2 years, renewable)

Starting salary will be commensurate with qualifications and experience.  Fringe benefits including annual leave, medical and dental benefits will be provided. A gratuity will be payable upon successful completion of contract.

Application Procedure
In support of a green work environment, we accept applications submitted online only.  To apply, please complete an online application form through the HKUST Careers website (https://hkustcareers.ust.hk) and return it online to the Human Resources Office on or before Wednesday, 31 July 2024.  Applicants will receive an acknowledgement by email upon successful submission.  We thank applicants for their interest, but advise that only shortlisted candidates will be notified of the result of the application.

(Information provided by applicants will be used for recruitment and other employment-related purposes.  Applicants should read the Personal Information Collection Statement before submission of application.)

HKUST is an equal opportunities employer and is committed to our core values of
inclusiveness, diversity, and respect.