SCHOOL OF ACCOUNTING AND FINANCE

Executive Assistant (two posts) (Ref. 240717010-IE)

Duties

The appointees will be required to:

(a) provide administrative support to academic programmes, including but not limited to admission exercise, subject registration, timetabling, student records and examination;

(b) assist in organising student activities, competitions, events and seminars;

(c) handle enquiries from staff, students, applicants and external bodies;

(d) compile reports and proposals, maintain records of documentation and database, and organise filing systems;

(e) provide administrative support to the General Office and School; and

(f) undertake any other duties as assigned by the Head of School or her delegates.

The appointee may be required to work outside normal office hours.

Qualifications

Applicants should have:

(a) a recognised degree with some relevant working experience;

(b) a good command of both written and spoken English and Chinese, with fluency in Putonghua being an advantage;

(c) good communication, interpersonal and organisational skills; 

(d) a high level of self-motivation and the ability to complete tasks independently; and

(e) good computer literacy in MS Word, Excel, PowerPoint and Chinese word processing.

Conditions of Service

A highly competitive remuneration package will be offered. Initial appointment will be on a fixed-term gratuity-bearing contract. Re-engagement thereafter is subject to mutual agreement. 

Application

Please submit an application through PolyU’s career website (https://jobs.polyu.edu.hk/general). Consideration of applications will commence on 26 July 2024 until the positions are filled.  The University’s Personal Information Collection Statement for recruitment can be found at https://www.polyu.edu.hk/hro/careers/pics_for_recruitment/.

PolyU is an equal opportunity employer committed to diversity and inclusivity.  All qualified applicants will receive consideration for employment without regard to gender, ethnicity, nationality, family status or physical or mental disabilities.