OFFICE OF UNDERGRADUATE STUDIES

Executive Assistant (two posts) (Ref. 240716004-IE)

Duties 

The appointees will be required to: 

(a) assist in providing administrative support for the planning and provision of courses meeting the General University Requirements (GUR);

(b) assist in preparing reports on GUR;

(c) assist in maintaining the office website and database system;

(d) assist in organising events such as seminars and workshops;

(e) assist in liaising with internal units for the administration of GUR; and

(f) perform any other duties as assigned by the Head of Unit or his/her delegates.

Qualifications 

Applicants should have: 

(a) a recognised degree;

(b) relevant post-qualification working experience, preferably gained in tertiary institutions;

(c) a good command of both written and spoken English and Chinese, with fluency in Putonghua being an advantage;

(d) good computer skills especially in Excel and PowerPoint, with knowledge of database management and e-Learning being an advantage; and 

(e) good interpersonal and communication skills.

Shortlisted candidates may be invited to sit for written and computer tests.

Conditions of Service 

A highly competitive remuneration package will be offered.  Initial appointment will be on a fixed-term gratuity-bearing contract.  Re-engagement thereafter is subject to mutual agreement.

Application

Please submit an application through PolyU’s career website (https://jobs.polyu.edu.hk/general).  Consideration of applications will commence on 30 July 2024 until the positions are filled.  The University’s Personal Information Collection Statement for recruitment can be found at https://www.polyu.edu.hk/hro/careers/pics_for_recruitment/.

PolyU is an equal opportunity employer committed to diversity and inclusivity.  All qualified applicants will receive consideration for employment without regard to gender, ethnicity, nationality, family status or physical or mental disabilities.