Our client is a multinational conglomerate with a diverse business portfolio in infrastructure, telecommunications and financial services. They are looking for an Executive Secretary to provide administrative and secretarial support to one of the Managing Directors from their Finance department.

Job Duties

• Effectively manage and oversee the Managing Director's calendar including scheduling meetings and appointments.
• Coordinate travel arrangements such as overseas trips and manage accommodation logistics.
• Maintain close communication with various stakeholders to arrange meetings, teleconference, and video conferences.
• Assist in preparing business correspondence, management reports, and presentation materials, as well as facilitate approval processes.
• Professionally screen and prioritize incoming phone calls, mails, and emails.
• Provide comprehensive clerical support including scanning, filing and replenishing materials.
• Maintain accurate filing records and organized filing systems.

Job Requirements

• 8 to 10 years of secretarial experience in supporting senior management (C-level executives) in large organizations.
• Prior experience in banking or financial services industry is an advantage.
• Experience in making and coordinating travel arrangements, scheduling meetings and handling personal matters .
• Ability to multitask and meet tight deadlines.
• Mature and well-organized individual with strong interpersonal skills..
• Occasional business trips may be required.
• Excellent command of spoken and written English and Chinese.
• Immediately available candidates are highly preferred.

Executive Secretary - Leading MNC (Up to 45k)