Hong Kong Institute of Vocational Education (Tsing Yi)

Department / Section : Finance & Supplies Office

Ref. no : O/TY-FSO/Term_Temp_EA2(S)/07/24

Major Duties:

(a) To provide day-to-day purchasing and stores operation services in the following key areas:

               (i) small value / quotation / tender purchases;

               (ii) receipt and inspection of stores, condemnation and disposal of stores;

               (iii) stores recording and stocktaking; and

               (iv) supplier registration and maintenance of supplier performance records;

(b) To ensure that the laid down policies, rules and procedures in respect of purchasing / stores operations are properly followed;

(c) To provide purchasing / stores data and analysis for the management;

(d) To co-ordinate the workflow within the unit / sub-unit;

(e) To assist in drafting simple correspondence; and

(f) To handle enquiries relating to purchasing / stores operations.                

Requirements:

(a)          (i) 5 subjects in the Hong Kong Certificate of Education Examination (HKCEE) at Grade E / Level 2 or above, including English Language (Syllabus B)*, Chinese Language and Mathematics, or equivalent; OR

               (ii) A combination of results in 5 subjects in the Hong Kong Diploma of Secondary Education (HKDSE) Examination at Level 2 or above in New Senior Secondary subjects / “Attained” or above in Applied Learning subjects / Grade E or above in Other Language subjects, and the 5 subjects should include English Language*, Chinese Language and Mathematics; OR

               (iii) A recognised Certificate / Diploma / Foundation Diploma / Foundation Certificate, or Project Yi Jin;

* Completion of Hong Kong Vocational English Programme (HKVEP) at Level 2 / Passing 5 specific VTC’s Vocational English Module Certificates is considered an alternative qualification.

(b) Proficiency in computer software application, such as MS Word, MS Excel, MS PowerPoint and Chinese word processing;

(c) Good working attitude and be customer-oriented; and

(d) Ability to work independently with initiative and be a good team player.

Notes:

(1) The appointee(s) may be required to perform duties outside normal office hours and in designated places as assigned.

(2) Appointee(s) may be posted to any operational units in the Council at different locations in order to meet operational needs.

Application Procedures:

Interested applicants should apply for the post via email.  A completed application form [VTC-1 (Rev. 6/2024)], together with a full curriculum vitae, should be sent by clicking the “Quick Apply” button.  Candidates should take note of the following:

(1) Completed application form (VTC-1) and detailed curriculum vitae (CV) should be combined into one file in PDF format with a file size below 10MB.

(2) The file should be saved with the applicant's name as “surname and given name”, e.g. “CHAN Tai-man.pdf”.

(3) For the email subject, please cite “Application for Term / Temporary Executive Assistant II (Supplies) (Ref. No.: O/TY-FSO/Term_Temp_EA2(S)/07/24)".

(4) Original and copy of other supporting documents are to be provided at a later stage upon request.

Closing date for application: 31 July 2024

Applicants not invited for interview within 10 weeks from the closing date may consider their applications unsuccessful. 

The Council reserves the right not to fill the post(s).

Personal data collected will be used for recruitment purposes only. Information on unsuccessful candidates will normally be destroyed 12 months after the completion of the recruitment exercise.