Application Deadline : 1 August 2024  Date of Issue : 19 July 2024

Vacancy Notification Circular No. KCC2407073

Rank

:

Executive Assistant II

Department / Cluster

:

Various Departments, Kowloon Central Cluster

Pay

:

HK$19,764 - HK$24,023 per month

        Up to 5% of total basic salary as end-of-contract gratuity may be offered to contract staff upon completion of the contract subject to satisfactory performance.

Key Responsibilities: 
1. To provide daily administrative and clerical support. 
2. To coordinate and organize meetings, programmes and activities. 
3. To handle enquiries, perform reception duties, liaise and communicate with staff and clients.
4. To prepare reports and draft meeting notes. 
5. To carry out general clerical duties that includes filing, data entry, statistics and record keeping.
6. To retrieve documents, compile statistics and data research. 
7. To compile reports including procurement and budgeting reports for management review.
8. To help with the use of various hospital systems for supplies ordering, repair & maintenance and duty input as assigned by supervisor. 
9.  Perform any other duties as assigned by supervisors.
 
Entry Requirements:
1.  University Graduates; OR
2.  F.5/ S.5 AND relevant diploma in a specialized function with experience. 
 
Preferable Attributes/ Exposure: 
1. Responsible, self-motivated, outgoing and able to work independently with good telephone manner and interpersonal skills. 
2. Proficiency in PC applications, such as MS Access, Excel, Word, PowerPoint and Chinese word processing. 
3. Experience in managing a high volume of data. 
4. Good command of written and spoken English and Chinese.