Application Deadline :

4 August 2024

Date of Issue :

22 July 2024

Vacancy Notification Circular No. HKCH2407011

Rank

:

Assistant Supplies Officer

Department / Hospital / Cluster

:

Procurement & Materials Management, Administrative Services Department, Hong Kong Children’s Hospital (HKCH), Kowloon Central Cluster (KCC)

Pay

:

HK$22,252 to HK$63,338 (HGPS Point 6 to 26) per month including Monthly Allowance

Up to 15% of total basic salary (after deducting the contribution of Mandatory Provident Fund by Hospital Authority) as end-of-contract gratuity may be offered to contract staff upon completion of the contract subject to satisfactory performance.

Key Responsibilities:

Assist in managing the compliance of procurement and supplies operational activities against the prevailing regulations, administrative directions and plans.

Assist in arranging tender/quotation, bulk contracts and price negotiation for non-drugs products. Invite tender/quotation in accordance with the Delegation of Authority.

Obtain up-to-date market information in respect of product sourcing, technology changes and pricing trends on the categories of products assigned under the procurement team.

Coordinate with suppliers, finance department, hospital users and concerned parties on procure-to-pay matters.

Attend Tender Assessment Panels and give advice on matters pertaining to procurement and supplies.

Liaise with hospital users and stakeholders for monitoring product quality and supplier performance.

Assist in logistics and materials management.

Supervise a team of staff to assure quality and efficiency in every aspect of procurement and materials management.

Analyze purchase and inventory data and make recommendation to team head for service improvement and risk management.

Serve the Tender Opening Committee as appointed.

Perform other duties as assigned by supervisors.

Entry Requirements:

(a) Passes in 2 subjects at Advanced Level in the Hong Kong Advanced Level Examination with 3 other subjects including English Language (Syl B) at Grade C or above in the Hong Kong Certificate of Education Examination, or equivalent;

OR

(b) HKDSE 5 subjects attaining the level specified below:

- Level 3 in English Language; and

- Level 3 in New Senior Secondary subjects / ''Attained with Distinction'' in Applied Learning subjects (subject to a maximum of two Applied Learning subjects) / Grade C in Other Language subjects, or equivalent;

OR

(c) A Diploma in Purchasing & Supply issued by the Hong Kong Polytechnic University / The Institute of Purchasing & Supply (United Kingdom) / Hong Kong Baptist University - School of Continuing Education / Hong Kong Productivity Council, or equivalent.

At least 4 years’ experience in purchasing and supplies.

Good command of both written and spoken English and Chinese.

Sound PC knowledge.

Preferable Attributes / Exposure:

Possession of a Degree in Business / Purchasing / Supply Chain Management or related discipline.

Experience in Business Supporting Systems (BSS) related systems.

Experience in procurement / store management.

Good command of both written and spoken English and Chinese.