Responsibilities:

• Maintaining and updating both electronic and physical filing systems database, responsible for all projects documentation control, ensuring documents are well-organized and easily accessible
• Providing full spectrum of secretarial and clerical support to the construction team
• Organizing meetings and assisting with preparing presentations materials
• Preparation of minutes of meetings
• Liaising with procurement team and preparing the excel sheets for each project with supporting documents concerning monthly progress sign-off payment 
• Applications of internal submission for approval system
• To act as departmental administrator and coordinate with internal departments and external parties when required

Requirements

• Diploma holder or above with recognised secretarial qualifications is preferable
• Minimum 3 years of relevant working experience gained from construction / engineering consultancy firm is preferred
• Proactive, mature, detail-minded coupled with strong interpersonal, organizational and communication skills 
• Proficiency in Microsoft Office applications including Word, Excel, PowerPoint and Chinese Word Processing
• Proficiency in both written and spoken English and Chinese.  Good command of Putonghua
• Immediate availability is highly preferred