Reference #:

CEO/EUTT/CORS/1801

The Hong Kong Applied Science and Technology Research Institute (ASTRI) was founded by the Government of the Hong Kong Special Administrative Region in 2000 with the mission of enhancing Hong Kong’s competitiveness through applied research. ASTRI’s core R&D competence in various areas is grouped under five Technology Divisions: Communications Technologies, Artificial Intelligence and Trust Technologies, Advanced Electronic Components and Systems, IoT Sensing and AI Technologies, and Innovative Mind.

It is applied across six core areas which are Smart City, Financial Technologies, New Industrialisation and Intelligent Manufacturing, Digital Health, Application Specific Integrated Circuits, and Metaverse.

Over the years, ASTRI has nurtured a pool of research, I&T talents and received numerous international awards for its pioneering innovations as well as outstanding business and community contributions. To date, ASTRI has transferred more than 1,500 technologies to the industry and has been granted over 1,100 patents in the Mainland, the US, and other countries.

To support our constant endeavour to position Hong Kong as a world-class smart city and an international hub of innovation and technology, we are seeking qualified professionals to fill the following position(s): 

Job Responsibilities:

• Support the Team Head to carry out a full spectrum of corporate secretarial duties, including but not limited to, preparing and filing relevant forms for filing with the Companies Registry, drafting resolutions, and minutes taking, for the Company and its subsidiaries
• Assist in managing the team to perform corporate secretarial and administrative duties according to a demanding timeframe
• Organise Board and Committee meetings, prepare meeting agendas and papers, collate and review meeting materials, prepare accurate and good-quality meeting minutes
• Liaise with the relevant Government bureau and department, as well as the Board of Directors, to provide secretarial support
• Review and update internal policies, procedures, and manuals relating to governance and compliance, and streamline work processes for the team where appropriate
• Drive consistent and high-quality corporate secretarial support and documentation
• Perform any other duties as required

Job Requirements:

• Bachelor’s degree or above in Language Studies, Corporate Governance, or related disciplines
• A minimum of five years of experience in the administration of Board and / or Committee meetings
• Hands-on experience in dealing with the Government and / or regulatory bodies.  Good knowledge of corporate governance requirements, statutory and regulatory requirements in compiling internal policies, procedures, and manuals relating to governance
• Company secretarial experience and qualified membership in the Hong Kong Chartered Governance Institute would be a plus
• Strong language, organisational, planning, and administration skills, as well as a high degree of professional maturity
• Detail-oriented, committed to the highest ethical and professional standards, with unquestioned discretion in maintaining confidentiality
• Able to travel occasionally according to business needs
• Excellent verbal and written communication skills in English and Chinese, and Putonghua would be an added advantage
• Hands-on computer skills in MS Word, Excel, Chinese word processing, and e-mail
• Live ASTRI values
   

Application:

The appointment will be on renewable contract terms with a competitive salary and performance-linked variable pay. Fringe benefits include paid leave, medical, insurance coverage and contribution to MPF. The incumbent will normally work a five-day week.

For interested parties, please submit your application with detailed CV within two weeks of the post date. Applicants are encouraged to submit their applications as soon as possible. The review of applications will continue until the post is filled.

The resume should not include any sensitive personal information such as ID card no. or passport number, photo, etc.

Position offer is subject to the applicant’s experience and academic qualification. Only short-listed candidates will be notified. ASTRI reserves the right not to fill the position.

ASTRI is an Equal Opportunities Employer. Personal data provided by job applicants will be used exclusively for recruitment only. For details, please refer to ASTRI Privacy Policy Statement.