Application Deadline : 8 August 2024  Date of Issue : 26 July 2024

Vacancy Notification Circular No. KCC2407088

Executive Assistant I (Cluster Procurement and Supplies Department)

Rank

:

Executive Assistant I

Department/Hospital

:

Cluster Procurement and Supplies Department, Kowloon Central Cluster

Pay

:

HK$24,191 - HK$28,623 per month

Up to 5% of total basic salary as end-of-contract gratuity may be offered to contract staff upon completion of the contract subject to satisfactory performance.

Key Responsibilities:

1. Provide administrative and operational support to procurement and materials management functions in compliance with the prevailing regulations, administrative directions and plans.
2. Prepare quotation exercise, quotation evaluation and recommendation report.
3. Provide support to supervisors in equipment / consumables / services purchases, coordination work and contract monitoring.
4. Coordinate and liaise with hospital users in procurement and supplies related activities including but not limited to system administration, warehouse service, auto-refill service and special projects purchases.
5. Assist in planning and handling asset stock take, equipment utilization monitoring, condemnation, record maintenance and reporting.
6. Supervise junior staff in the department
7. Compile and analyze statistics and reports.
8. Provide day-to-day managerial support to the department.
9. Perform any other duties as assigned by supervisors.

Entry Requirements: 

1. University Graduates with experience; OR
2. F.5 / S.5 with  (a) HKCEE 5 passes including English Language (Syllabus B) and Chinese Language; OR  (b) 5 subjects in HKDSE attaining the level specified below:  (i) Level 2 in English Language & Chinese Language; AND  (ii) Level 2 in New Senior Secondary Subjects / “Attained” in Applied Learning subjects (subject to a maximum of 2 subjects under this category) / Grade E in Other Language subjects. AND diploma in a specialized function AND relevant experience

Preferred Attributes / Exposure:

1. Experience in procurement, merchandising and logistics management, or possession of relevant qualifications.
2. Responsible, self-motivated, outgoing and able to work independently with good telephone manner and interpersonal skills.
3. Proficiency in PC applications, such as MS Access, Excel, Word, PowerPoint and Chinese word processing.
4. Experience in managing a high volume of data.
5. Good command of written and spoken English and Chinese.