CAMPUS FACILITIES AND SUSTAINABILITY OFFICE

Assistant Facilities Manager (Cost and Contract) (Ref. 240708001)

Duties

The appointee will be required to:

(a) supervise in-house staff in the provision of all pre- and post-contract quantity surveying services for works contracts and service contracts;

(b) oversee the procurement process including the preparation of cost estimates and specifications as well as the compilation of tender documents to ensure the compliance with the procedures/regulations;

(c) assist in reviewing the procurement process and providing suggestions to improve the operation efficiency and effectiveness;

(d) manage and monitor the performance of the quantity surveying consultants;

(e) assist in the preparation of tender documents and liaise with parties concerned in the tender submission process;

(f) monitor the tender invitation process including preparation of tender analysis and reports to the Tender Board, University Grants Committee, Council and other appropriate authorities;

(g) monitor the progress and oversee the process of contract administration, final accounts, quotation checking and payment of bills as well as assist in valuation of interim payments and variations; and

(h) perform any other duties as assigned by the Director of the Office or his delegates.

Qualifications

Applicants should:

(a) have a recognized degree, preferably in Quantity Surveying, with at least five years of experience in quantity surveying/contract administration and some experience at supervisory level; 

(b) be a corporate member of The Hong Kong Institute of Surveyors (Quantity Surveying Division);

(c) have good communication and interpersonal skills as well as the ability to work independently and under pressure; 

(d) possess good leadership skills and team spirits; and

(e) the ability to communicate effectively in both written and spoken English and Chinese.

Applicants who have responded to the previous advertisement(s) need not re-apply.

Conditions of Service

A highly competitive remuneration package will be offered.  Initial appointment will be on a fixed-term gratuity-bearing contract. Re-engagement thereafter is subject to mutual agreement.

Application

Please submit an application through PolyU’s career website (https://jobs.polyu.edu.hk/management). Consideration of applications will commence on 15 July 2024 until the position is filled.  The University’s Personal Information Collection Statement for recruitment can be found at https://www.polyu.edu.hk/hro/careers/pics_for_recruitment/.

PolyU is an equal opportunity employer committed to diversity and inclusivity.  All qualified applicants will receive consideration for employment without regard to gender, ethnicity, nationality, family status or physical or mental disabilities.