CHINESE MEDICINE HOSPITAL

The Chinese Medicine Hospital (CMH) is a flagship institution operated by Hong Kong Baptist University (HKBU), commissioned by the Hong Kong Government dedicated to the development and provision of Chinese medicine (CM) services in Hong Kong. It also stands as a first-of-its-kind local hospital showcasing the collaborative efforts between Western and traditional medicine to the world.

The 400-bed CMH, scheduled to open to the public in 2025, aims to offer comprehensive CM care, ranging from primary, secondary to tertiary services, and promote advanced and specialised CM services.  The CMH will pioneer integrated Chinese-western medicine (ICWM) services to cater to different patient needs.  Inpatient, day-patient and outpatient treatments and also community services will be offered by the CMH. Both Government-subsidised services and add-on market-oriented services will be provided to ensure accessibility and to meet the diverse healthcare needs of the community.

With a view to prioritising education, training, innovation and research, including collaboration with local and overseas universities to advance evidence-based clinical research and develop CM theories and clinical applications, the CMH is now looking for the following talent to join our important mission.

Executive Officer II (HCE office) (23240471)

Responsibilities:

Report to the Hospital Chief Executive (HCE) and be responsible for the following duties:

• Ensure smooth operations of HCE office and provide high-level administrative support to the HCE;
• Manage calendars, schedule appointments, and coordinate meetings and conferences;
• Prepare and distribute agendas, presentations, and other meeting materials;
• Take minutes and follow up on action items from meetings;
• Handle incoming and outgoing communications, including emails, phone calls, and written correspondence;
• Draft and proofread documents, reports, and presentations for the executives;
• Maintain confidentiality and discretion in handling sensitive information; and
• Perform any other duties as assigned by supervisors.

Requirements:

• A university degree or equivalent;
• At least 4 years of hands-on experience in supporting senior management;
• Additional qualifications in secretarial studies or office administration would be an advantage;
• An excellent command of written and spoken English and Chinese, including Putonghua;
• Possess excellent analytical and problem-solving abilities, with the capacity to handle multiple priorities in a fast-paced environment;
• Professional, demonstrate a strong sense of responsibility and attention to detail;
• Good communication, interpersonal, and organisational skills;
• Proficient in using office productivity software, such as Microsoft Office Suite; and
• Prior experience working in a healthcare or hospital setting is preferred but not mandatory.

The initial appointment will be offered on a fixed-term contract ending in December 2025. Subject to performance and the decision of the CMH, the offer of further appointment, if any, will be made by the CMH. 

Shortlisted candidates will be invited to attend a written test. 

Work location: Kowloon Tong Campus and will be moved to Tseung Kwan O Chinese Medicine Hospital when close to commissioning.

Salary will be commensurate with qualifications and experience.

Application Procedure:

Applicants are invited to submit their applications at the HKBU e-Recruitment System. Those who are not invited for interview 8 weeks after the submission of application may consider their applications unsuccessful. Details of the University’s Personal Information Collection Statement can be found at https://hro.hkbu.edu.hk/en/worklife-at-hkbu/employee-favourable-environment.html#privacy-policy.

The University reserves the right not to make an appointment for the posts advertised, and the appointment will be made according to the terms and conditions applicable at the time of offer.

Review of applications will start on 2 April 2024 and until the position is filled.