Responsibilities:

• Manage appointments, schedules, and comprehensive travel arrangements for senior management (Vice President and above levels), including hotel accommodations, ticketing, visa applications, travel insurance, and all required travel documentation.
• Serve as a strong communicator and liaison between senior management and other departments, encompassing global, regional, and country-level counterparts. Handle internal and external communication with various parties effectively.
• Provide proactive and efficient support in preparing for meetings, organizing meeting invitations, agendas, reports, and any other meeting materials.  Ensure logistical support is in place.
• Prepare various correspondence, reports, presentations, expense records, approvals, and maintenance according to company processes and policies.
• Maintain confidentiality of information, files, and materials to ensure information security and proper use.
• Responsible for comprehensive travel planning and logistics, including organizing travel arrangements for individuals or groups, such as flights, accommodations, transportation, and itineraries. Liaise with overseas operations to facilitate meeting schedules.
• Coordinate travel logistics, make reservations for flights, hotels, rental cars, and other travel-related support, ensuring compliance with group or company policies.  Provide support to travelers for any unexpected travel disruptions, answer queries, and offer guidance on travel-related matters.
• Coordinate and participate in project-based work as requested.

Job Requirements:

• Degree holder in Business Administration or relevant disciplines 
• 5 - 8 years secretarial experience in a multinational organization
• Experience from travel agency or the aviation industry, solid knowledge of hotel or ticket reservation system, such as internet booking tools would be advantageous
• Fluency in English and Chinese (including Mandarin and Cantonese) is essential
• Advanced proficiency in MS applications (Outlook, Word, Excel and PowerPoint)
• Strong problem-solving, interpersonal and communication skills
• Independent, positive work attitude, attentive to details, self-motivated
• Possess a high level of cultural intelligence
• Able to work under pressure in a fast-changing environment, multitasking and meet tight deadlines
• Candidate with more relevant experience may be considered for the post of Assistant Manager

We offer competitive salary and benefits to the right candidate.  Interested parties please send your application with date of availability, present & expected salary to the Human Resources Department, Bureau Veritas Hong Kong Limited by mail or clicking “APPLY NOW”.  To submit your application by mail, please mark "Confidential" and position applied on the envelope.

Our Benefits:

• 5-day Work Week 
• Public Holiday, Annual Leave, Marriage Leave, Maternity Leave & Paternity Leave
• Double Pay, Performance Bonus
• Life & Medical Insurance Benefits
• Mandatory Provident Fund Contribution
• Education & Training Subsidies
• Excellent Training & Career Advancement Opportunities

Join us on LinkedIn:  
https://hk.linkedin.com/company/bureau-veritas-consumer-products-services 

Mail 
Unit 702, 7/F, Harbourside HQ
8 Lam Chak Street
Kowloon Bay, Kowloon

Personal data collected will be used for recruitment purposes only.