Responsibilities

Lateral Recruitment

• Prepare and manage job postings for external job boards and the Firm's recruitment system; monitor applications and correspondence in the recruitment inbox; conduct duplication check for incoming CVs and applications; maintain records of placements and candidates on the Firm's recruitment system
• Liaise with interviewers, candidates and recruiters for scheduling of interviews; ensure all interview arrangements are in place
• Conduct written tests and other assessments with candidates; prepare summary of the test results
• Conduct initial screening calls with potential candidates
• Draft job descriptions and maintain job description database
• Prepare offer letters and associated new joiner onboarding paperwork, including pre-employment checks and induction materials; ensure timely execution of offer paperwork and associated onboarding documents
• Work with the L&D team to coordinate and schedule the Firm's induction programs; ensure materials are kept up-to-date
• System administrator for the lateral recruitment applicant tracking system (ATS)

Graduate Recruitment 

• Take the lead on part-time student recruitment from when a vacancy is identified through to candidate onboarding, working with the HR Manager for guidance as needed
• Provide support to the Graduate Recruitment & Development Manager to help maintain the effective recruitment, management and development of interns and trainee solicitors.
• Assist in maintaining the graduate recruitment application system and screening of online applications for internships and training contracts
• Assist with the organisation of internships and training contract assessments and interviews either in person or virtually; ensure all relevant materials are ready for the day
• Assist with the organization of campus activities, law fairs and in-office student events; attend events throughout the year.
• Assist with employer branding including review and development of promotional materials (graduate recruitment publications, website entries, adverts, social media postings and giveaways)
• Assist in the organisation and running of the internship programs
• Assist with communication and event coordination for future trainees; organise payment of PCLL fees and maintenance grants.
• Provide administrative support during the NQ qualification process.
• Help to monitor budget and expenditure; process invoices for payment
• Work with the L&D team to coordinate the trainee induction programs and the firm's intern and trainee training programs

Diversity, Equity & Inclusion

• Support the Head of DE&I with the coordination of diversity related events, initiatives and programs
• Assist with the design of DE&I related materials, such as posters, network merchandise, etc.
• Support the Head of DE&I in maintaining the Firm's DE&I Intranet pages

General

• Consolidate data and prepare HR, recruitment and/or diversity related reports and metrics in a timely manner
• Coordinate employee engagement activities, such as quarterly drinks/socials for staff, farewell events for retiring partners, etc.
• Provide support and assistance on other ad-hoc projects and activities as required

Qualifications and Experience

• University graduate with at least 3 years of HR and recruitment experience, preferably with experience in coordinating activities and events
• Excellent spoken and written English and Cantonese, with proficiency in Putonghua an added advantage
• Attention to detail
• Meticulous and organized, with good planning skills and capable of working independently
• Service-oriented, proactive, resourceful and dynamic in solving problems for clients
• Good interpersonal skills with experience in dealing with senior management and consultants
• Hardworking and does not mind going the extra mile working in non-office hours when job requires
• Strong system skills especially Microsoft Office (Excel, Word, PowerPoint) and recruitment systems
• Positive and a good team-player