We are hiring talent like you!

What's the job?

As the Senior Business Operation and Administration Executive, you will play a crucial role in supporting our internal project management system and administrative functions. You will assist in aligning project management processes with organizational goals, support efficiency improvements, and address routine project issues. Your responsibilities include aiding in the maintenance of office infrastructure, managing equipment and vendor coordination, and facilitating business travel arrangements. By contributing to a professional and productive work environment, you will help drive our overall success through streamlined operations and effective resource management.

You will do the following in this job:

• Assist in coordinating office maintenance, repairs, improvements, and cleanliness to support a well-functioning and welcoming workspace. 
• Support the management of equipment usage, repairs, maintenance schedules, and inventory to help optimize resources and minimize disruptions to business operations. 
• Monitor vending machine restocking, assist in managing relationships with suppliers, and ensure the availability of quality items for employee needs. 
• Help maintain a professional office environment by assisting in managing office decor, furniture arrangements, and ergonomic considerations to enhance employee satisfaction and productivity. 
• Serve as the point of contact for property management, helping to communicate the company's requirements, concerns, and priorities. 
• Assist in coordinating business travel arrangements for colleagues to ensure a smooth and efficient travel experience.
• Aid in the oversight and maintenance of the internal project management system, ensuring it is effective and up-to-date. 
• Collaborate with stakeholders to support the alignment of project management processes with organizational goals and objectives. 
• Help analyze project data and metrics, identify trends, and support process improvement initiatives to enhance operational efficiency. 
• Provide assistance and support to the combined Administrative and Business Operations team, fostering a collaborative and efficient work environment. 
• Address routine project management and facility-related issues, demonstrating problem-solving skills and a proactive approach to solutions. 
• Assist in organizing staff activities, events, and project tasks to foster a positive and engaging work environment.
• Perform additional ad-hoc duties as assigned to support the overall success of the organization and the smooth operation of office and business operations.

What Talents we want:

• Bachelor's degree from a recognized university or equivalent practical experience in a related field. Advanced degree or certification is a plus.
• Proven track record of 3-5 years in a similar role, demonstrating strong coordination, communication, and leadership skills.
• Exceptional analytical and problem-solving abilities, with the capacity to analyze complex data and provide strategic insights.
• Strong project management skills, including the ability to prioritize tasks, manage timelines, and deliver results within deadlines.
• Excellent interpersonal and relationship-building skills, with the ability to collaborate effectively with stakeholders at all levels.
• In-depth knowledge of business operations, project management methodologies, and industry best practices. - Proficiency in relevant software tools and systems.
• Experience in leading and mentoring junior team members.

Benefits we offered:

• 5-day work week
• Birthday Leave 
• Competitive remuneration
• Discretionary Bonus
• Medical Allowance
• Happy and harmonious working environment
• Valuable working experience

We offer an attractive remuneration package, comprehensive on the job training on new technologies, and excellent career development opportunities to the right candidate. 

Final and Most Important Requirement

"Enjoy What You Do!!"  

Candidates not contacted within 4 weeks may consider their application for this role unsuccessful. Unless advised otherwise, unsuccessful candidates will be kept on file for future job opportunities. Personal data collected will be used for recruitment-related purposes only and all personal data of applicants will be kept in strict accordance with the Personal Data Privacy Ordinance.