Purpose & general responsibilities of the position:

• Provide secretarial and administrative support to Hong Kong office
• Assist with ad-hoc projects or tasks assigned by the executives and members of the team.

Specific responsibilities of the position:

• Provide secretarial and administrative support to Executives & function heads in the Corp. office:-
• Travel planning - including proactively planning travel schedules, making the necessary travel (eg flight, taxi, etc) bookings and producing travel schedule documents in advance of travel as required;
• Diary/calendar management – including booking internal and external meetings, and producing meeting schedule documents as required;
• Meeting planning – including room bookings, producing and circulating agendas, sending and managing meeting appointments;
• On boarding new comers (ordering equipment, access to systems, travel & housing for non-Chinese staff);
• Ordering of stationery, namecard, giveaways & equipment;
• Coordinating visits for internal visitors;
• Supporting the development of internal newsletter;
• Coordinating ad doc internal & external events;
• Deadline management – including tracking deliverable deadlines and reminding team heads of upcoming deadlines as required;
• Translation of emails/documents as required;
• Dealing with incoming calls where appropriate; and
• Expenses management – including processing expenses and invoices (no data input)

Specific requirements for the position:

• At least 3 years of solid experience in office administration;
• Good organizational skills and ability to multi-task
• Personal assistance experience preferred;
• Good spoken and written English and Chinese (Cantonese – required; Putonghua - preferable);
• Good command of PC skills, including Word, Excel, PowerPoint, Outlook and FrontPage – CHINESE TYPING REQUIRED;
• Performs well under pressure; ability to handle last minute changes and multiple deadlines;
• High attention to the smallest details;
• Good interpersonal and communication skills;
• Proactive; takes initiatives; INDEPENDENT;
• Has a can-do attitude;
• Sense of confidentiality

We offer competitive salary, benefits package and ample career development opportunities to successful candidates.  Please send your full resume with latest salary history and expected salary to HRRecruitment.Hongkong@damco.com .  Shortlisted candidates will be arranged for interview.

All information provided will be treated in strict confidence and personal data will be used solely for recruitment purpose. Unsuccessful candidates may be considered for other vacancies in our group. Applicants who are not contacted within 6 weeks shall consider their application unsuccessful and it will be kept for future reference. All unsuccessful applications will be destroyed within 12 months.

Damco is one of the world’s leading providers of freight forwarding services. For more than 100 years, we have been providing our customers with services that helps them manage their cargo and that supports the way they want to do business. We manage and serve a diverse range of industries and provide around the world through our in-house forwarding team or with our agency partners. We offer multi-carrier air, ocean and project logistic services and tap into our decades of experience to make the customer experience a seamless one.

For further information, please visit us at www.damco.com.