We are searching for a Business Services Coordinator who will be responsible for providing administrative support to the Business Services team, while presenting King & Wood Mallesons in a highly professional manner to employees, clients, suppliers and others.

About the role

• Oversee the flow of mail room operations to ensure proper handling of incoming and outgoing mail/packages to appropriate parties
• Ensure the provision of efficient and timely deliveries both within and outside the firm
• Coordinate binding, copying, printing and scanning work, and working within set timeframes
• Supervise set-up and teardown of all meetings and events according to specifics of the set-up information and users' requests
• Handle all confidential or high-level information with discretion and professionalism
• Ensure that all required mail room recordkeeping and work is accurate and up to date
• Advise department management on issues and make appropriate recommendations for solutions to problems that require escalation
• Supervise the mailroom team members, and manage staff issues and rosters
• Perform other ad hoc duties and projects as requested by the supervisor/manager

About You

The successful candidate will have:

• Significant relevant industry experience in a similar role and preferrably Business College Certificate, Diploma or above
• Knowledge in customer service principles and practice
• Experiences in process and delivery management, a commitment to the delivery of quality services in a timely manner
• Intermediate Mircosoft office knowledge, including Word, Excel and Powerpoint
• Knowledge of administrative procedures

Skills/abilities

• Quality driven, service oriented and client focused
• Excellent written and oral communication
• Approachable and personable, work with a collaborative approach
• Ability to communicate in an effective manner with colleagues and clients (both verbal and written)
• Ability to prioritise tasks and meet deadlines, work unsupervised and manage own work
• Capacity to deal with work pressure, maintain energy levels and commitment to on-going personal development
• Dedication to work hard, remaining calm when confronted with extremes of work pressure and able to balance work/life needs
• Willingness to work flexible hours occasionally

What we offer

We strive to create a positive, stimulating and diverse work environment - one that is based on teamwork, learning, open communication and knowledge sharing.

We have initiatives in place that ensure that the firm’s culture is welcoming and supportive. We offer exceptional training opportunities and support to fully develop your potential.

Successful applicants will be eligible for a comprehensive range of benefits including, but not limited to, free gym membership, an active social club and fabulous training opportunities.

How to apply

Please send your CV, most recent salary and expected salary to recruitment@hk.kwm.com.

Due to the volume of applications received, only shortlisted candidates will be contacted.

King & Wood Mallesons is an equal opportunity employer.

www.kwm.com

We are a dynamic, expanding, forward-looking global law firm providing a broad range of quality legal services to local and international clients focusing primarily on corporate/commercial work, corporate finance and securities, mergers and acquisitions, banking and dispute resolution and arbitration. We aim to be recognised as one of the best in our principal areas of practice.  We are now seeking a candidate to fill the following position: