This position is responsible for providing secretarial support to relieve Executives of administrative details in all projects. Responsibilities may include arranging appointment and travel, preparing reports, taking minutes of meeting, attending to internal and external correspondences as well as follow through on specific actions that need to be taken.

 Key Area of Responsibility:

• Manages and handles all aspects of local and overseas confidential correspondences
• Updates of sales reports and worksheets
• Ensures an appropriate filing system by documenting systematically all relevant documents for easy retrieval and secure manner 
• May participate in special projects including coordination of meeting, seminars, trade shows and/or employee activities 
• Liaises with external parties such as answering calls, taking messages, screening phone calls and furnishing information when possible 
• Makes travel arrangements and negotiate with hotels for better corporate rates 
• Liaises regularly with regional offices on all administrative matters 
• Works on assignments requiring considerable judgment and initiative. Understands implications of work and makes recommendations for solutions 
• Interact with vendors and customers as needed 
• Maintain calendar; ascertain which events require executive’s presence 
• Take initiative in executive’s absence related to calendar schedules, signature approvals as well as telephone calls and email messages 
• Handles a wide variety of complex and confidential situations and, wherever required, assure discreet handling of all business matters 
• And any other comprehensive ad hoc duties as assigned

 Requirements:

• Degree holder in business management or related discipline 
• A minimum of 7 years relevant working experience in similar capacity in a professional or multinational environment 
• Excellent fluency in English 
• Strong proficiency in MS Word, Excel, PowerPoint, Outlook, and other related software 
• Excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors 
• Strong organizational skills and follow-up skills 
• The ability to handle multiple tasks simultaneously and balance competing priorities 
• Pro-active, detail-oriented, fully committed, requires to be available outside office hours if complications or needs for change of itinerary arise during Executive’s business trip 
• Comfortable working independently in cross cultural environment 
• Manage information that is confidential both internally and externally

If you welcome the challenge of a fast-paced, dynamic environment, please send your full resume with availability, present and expected salary to email address: recruit@speedcast.com　

Personal data provided will be used for recruitment purpose only.

For more information, please visit our website at www.speedcast.com.