Job Purpose

The Engineering Billing & Warranty Coordinator will oversee all financial processes related to Engineering Department (e.g. vendors invoices, warranty administration, pre-billing) in order to ensure that all maintenance activities are adequately charged, performed within the budget and the costs are minimized with the below mentioned assigned duties:

• Ensure that all maintenance related invoices are reviewed, audited and approved to determine if time and material charges are reasonable and appropriate to the maintenance performed and to check if invoiced items are covered under the type certificate holder warranty or guaranteed cost programs;
• Contact vendors in case of inappropriate or incorrect charges in order to correct the situation, agree a fair charge and proceed to invoice reconciliation;
• Ensure that claims of covered items are filled in accordance with current negotiated warranty terms and the tracking and follow-up of credits is done to guarantee timeless of reimbursement;
• Ensure that all purchase orders, warranty and cost program are tracked and controlled to comply with the budget and ensure the accuracy of program claims and payments;
• Manage issue resolution process with PO requestors/invoice approvers, educating & enhancing future performance
• Assist with work order close out and working with Purchase Orders initiators of outstanding Purchase Orders and achieving compliance with the Company’s policy
• Work with the relevant stakeholders and Finance team to resolve any discrepancies in billed work as well as any other billing issues.
• To co-ordinate with production and supply chain to raise the claim form for parts complete with all the details and record all such parts which fall under warranty for processing warranty claims.
• Ensure that the claims are entered in the supplier’s web portal & coordinate with vendor for claim settlement.
• Coordinate with suppliers for providing invoices for parts supplied in order to coordinate with finance for making payments;
• Support Maintenance projects as defined by the Engineering Manager.

Qualifications

• More than 5 years of experience in an administrative and/or financial related role, preferably in aviation industry
• University degree in Administration, Finance, Business degree or additional qualifications in management
• Strong background exposure with both domestic and international vendors.
• Demonstrated and firm understanding of international travel, international customs and practices.
• Excellent communication skills, verbal and written, in English are essential.

We offer attractive remuneration and career development opportunity. Please submit your resume with detailed description and expected salary via email to careers@jetaviation.com.hk.

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