VARIOUS OFFICES / DEPARTMENTS

Throughout the year, the University will recruit Executive Assistants to fill up equivalent vacancies in various administrative offices / units and academic departments. Applications are now invited for upcoming positions in these offices and departments.

The appointees are expected to carry out general administrative duties which may include:

(a)  providing administrative and secretarial support to individual office / unit / department;

(b)  performing programme / course administration and other curriculum-related duties;

(c)  organizing functions, activities and events for staff and/or students;

(d)  supporting daily office operations, small scale procurements and inventory maintenance;

(e)  liaising with internal and external users, and handling enquiries and complaints;

(f)  compiling information and figures, and preparing reports and correspondences;

(g)  handling committee duties and related follow-up work; and

(h)  assisting in ad-hoc projects and performing other duties as assigned.

Applicants should have at least a Bachelor’s degree and preferably with some work experience. Relevant experience in universities or education institutes will be a definite advantage. The suitable candidates should have excellent command of written and spoken English and Chinese (Cantonese and Putonghua) and proficiency in computer application skills, including Chinese word processing. They should also be self-motivated with positive work attitude and team spirit. Strong communication and interpersonal skills, independence and ability to work under tight schedule and pressure are essential.

 Initial appointment will normally be made on a fixed-term contract of one to two years. Re-appointment thereafter is subject to mutual agreement and availability of funding. The functional titles of the appointees may vary according to the scope and nature of work. Applicants are welcome to indicate their preference (if any) to work in administrative units or academic departments or both. Shortlisted candidates will be invited to attend a written test.

Salary will be commensurate with qualifications and experience.

Application Procedure:

Applicants are invited to write in response to the requirements and fill in the application form which is obtainable (a) by downloading from http://pers.hkbu.edu.hk/applicationforms; or (b) by fax at 3411-7799 (local line only); or (c) in person from the Personnel Office, Hong Kong Baptist University, AAB903, Level 9, Academic and Administration Building, 15 Baptist University Road, Kowloon Tong, Kowloon. Completed application form should be sent to the same address.   Please quote PR number on all correspondence. The University will keep all applications received for reference or consideration of similar positions for 4 months from the closing date. Applicants not invited for interview after 3 months from the closing date may consider their applications unsuccessful. Details of the University's Personal Information Collection Statement can be found at http://pers.hkbu.edu.hk/pics.

The University reserves the right not to make an appointment for the posts advertised, and the appointment will be made according to the terms and conditions then applicable at the time of offer.

 Closing date: 23 February 2015