Responsibilities:

• Provide full administrative and secretarial support to meet day-to-day activities of Regional Director/HK Country Manager, including his/her travel arrangement, appointment booking, expenses reimbursement report, etc.
• Organize various meetings and take minutes.  
• Source, identify, negotiate and prepare major contracts, including the contracts renewal, and various services contracts, is properly approved before the purchase/payment is arranged according to the HQ policies; and to ensure the services level and the cost of the contract is the most efficient and effective.
• Organize and maintain an up-to-date filing system for all corporate documents for Hong Kong &all existing and future Asia Pacific marketswhere documents are easy to locate/audit whenever required.  
• All itemsfrom any channels sent inshould be well screened before sending to the Director for approval
• Handle all incoming and outgoing mail/faxes and/or correspondence and formulate systematic follow-up procedures in timely manner.
• Be prepared to work and participate in all major company’s events.
• Assist to prepare the PowerPoint materials as requested.
• Prepare the Monthly Report and provide analysis on various matters for the company as directedand to prepare strategies.
• Assist HR for the recruitment process, including prepare and post recruitment ad, screening CV and arrange interviews.
• Assist HR to organize various staff activities.
• Ensure all other related activities (including various Company’s functions and duties) as directed by superior are completed in the most effective and efficient manner.

Requirement:

• University degree majoring in Business Studies; formal secretarial training with Secretarial Certificate or equivalent would be an advantage
• At least 5 year’s office and/or personnel administration experiences in multinational company or international environment.
• Good interpersonal skills & high ability to communicate (speak and write good English & Cantonese in proper and friendly etiquette; Mandarin is an advantage).
• Proficient with Microsoft Office environment (Word, Excel, PowerPoint, Email)
• Flexible, Well-organized with excellent time-management skills
• Results oriented& attentive to details
• Excellent negotiation skills are required to deal with vendors.
• Self-motivated with enthusiasm, ability to work independently and has good initiative under dynamic environment.
• High level of confidentiality and maturity required.
• Immediate available is an advantage

The post comes with:

• 5-day working week     
• Competitive salary     
• Medical & dental coverage
• Sundays and Public Holidays off    
• 13th month pay    
• 12 days paid annual leave minimum

Interested parties please apply to hrhk@markethongkong.com.hk with expected salary and available date. We offer competitive remuneration package to the right candidate.

Note : All information provided by applicants will be treated in strict confidence and used for recruitment purpose only.  All personal data of unsuccessful applicants will be destroyed within one year.