Reporting to:    Associate Director Asia FSS

Location:          Hong Kong

Background

Gilead Sciences, Inc. is a research-based biopharmaceutical company that discovers, develops and commercialises innovative medicines in areas of unmet medical need. Gilead’s therapeutic areas of focus include HIV / AIDS, liver diseases, serious respiratory and cardiovascular conditions, cancer and inflammation.

Gilead’s portfolio of 20 marketed products includes a number of category firsts, including the only complete treatment regimens for HIV infection available in a once-daily single pill. Gilead’s portfolio also includes Sovaldi™ (sofosbuvir) and Harvoni (ledipasvir & Sofosbuvir)) for chronic hepatitis C, which, as part of a combination antiviral treatment regimen, provides high cure rates and a shortened course of therapy for many patients.

Gilead currently has two shared services teams supporting the worldwide business, an International Financial Shared Service team in Cork, Ireland, currently supporting 34 countries in EMEA, Asia and Latin America, which was established in 2009 and a North America Financial Shared Services team formed in 2014 through a reorganization of existing functions under one worldwide Financial Shared Services organization supporting the US and Canada. The Financial Shared Services (FSS) focus is on delivering value added financial services in an efficient and effective model that supports the company’s growth and enables in-market Finance to focus on activity that more directly supports commercial activities.

We are now setting up the Asian Financial Shared Service team based in Hong Kong and offer you the opportunity to work within a culture of highly motivated, talented individuals who are dedicated to the Company's mission.

We are seeking individuals from diverse backgrounds who want to work together and support each other to help make a real difference in the lives of patients - people who thrive on performing well within a challenging and fast-paced environment, living our core values of Integrity, Teamwork, Excellence and Accountability.

General Job Requirements:

Reporting to the Associate Director Financial Shared Services AsiaPac, this position will be responsible for contributing to the successful establishment of the AsiaPac FSS and leading the Business Services team in the planning, management and delivery of Purchase to Pay (PTP) and Order to Cash (OTC) services for the Asian region including Hong Kong, Singapore, Taiwan, South Korea, China, Japan and Australia/New Zealand.

This role will also be responsible for local payroll support which will be delivered through the International FSS in Cork, Ireland. The role will partner on payroll with the markets, HRSS and the payroll COE in Ireland.

The customers for the PTP process will be represented by the Finance Directors in the AsiaPac region along with the broader finance team and business stakeholders of the process along with Gilead suppliers.

The customers for the OTC process will be represented by in country finance, commercial finance and commercial operations.  

The customers of the Payroll process include all Gilead employees in the AsiaPac region.

Position Specific Job Requirements:

• Provide functional leadership and champion the vision of the FSS organisation

• Contribute to the establishment of the FSS Centre in AsiaPac, by
• Delivering the successful and on-time migration of functions into the FSS
• Successfully completing work-shadowing and process documentation for all PTP and OTC processes for Asian markets to be supported by FSS in Hong Kong
• Ensuring documentation is tested, verified and signed off

• Contribute to the development of the Shared Services culture to attain desired goals which will include efficiency and effectiveness targets

• Establish strong personal credibility with the market finance team and build a strong relationship with stakeholders

• Recruit, retain, motive, performance manage and develop staff to operate the PTP and OTC processes

• Manage, train, and provide guidance and direction to the Accounts Payable Team and AP Users; and the Customer Services and Finance teams in market

• Manage the overall process effectively, reporting KPI’s and enhancing and streamlining the effectiveness of the process

• Recommend changes in processes and/or policies that identify and utilize technologies that will provide efficiencies

• Contribute to global project and process reviews including managing Oracle process and supporting the roll-out of Oracle implementations and upgrades

• Ensure that all standards in the service partnership agreements are consistently met and key performance indicators are achieved

• Maintain up-to-date documentation and adherence to all internal controls as required for SOX and compliance

• Lead and manage AP/OTC teams to drive efficiencies and support a scalable model in the future

• Support month-end close process and ensure all deadlines are met

• Support the GL accounting team in the completion of statutory compliance function and liaise with internal and external auditors

• Work closely with internal business partners and external vendors to improve the current payroll business processes

 Knowledge, experience, competencies:

• 7 years+ relevant experience in a multi-national environment (experience financial shared services a must)

• Knowledge of the Biotech or pharmaceutical industry including  market regulation and compliance would serve as a distinct  advantage

• Accounting/ Finance / Business degree or MBA

• ACA/ACCA/CPA qualification is preferred - Big 4 or similar practice accounting  background a distinct advantage

• People management experience preferable

• Must have a good understanding of accounting principles and practices

• SOX Compliance experience

• Experience in Oracle preferred

• Strong Excel proficiency

• Established experience preferably within a Multinational Company

• Be a self-starter and able to act on own initiative

• Excellent problem solving skills and ability to be detail oriented

• Capable of managing multiple priorities simultaneously, working under pressure and to meet strict reporting deadlines

• Excellent communication and interpersonal skills (oral, written, presentational)

• Project Management skills and experience desirable

• Demonstrates team work and collaborate approach to work

• Fluency in both written and spoken English a prerequisite, Japanese and Korean language skills a plus