Report to: Senior events manager

Based in: Hong Kong

Responsible for the day to day coordination of Haymarket Media’s awards in Asia, including awards nights, judging days and general events for Agency of the Year (all regions, including overseeing South Asia, plus Network) and PRWeek Asia Awards, training series of MediaWorks as well as all other events under Campaign’s events team portfolio.  

Responsible for day to day management of above events, including:

• Implement growth strategy for awards and training programmes to drive entries and delegates from markets 
• Build relationships with key senior contacts within the industry to facilitate promotion of events (including awards entries, juries etc)
• Keep sponsors & delegates informed of all logistical information & marketing timelines, assisting with any general enquiries
• Onsite logistics management of events 
• Key point of contact for dealing with customer and delegate enquiries
• Work with team on production of awards shows & conferences, including audio-visual, stage management, table planning etc.

Driving entries and delegates:

• Aim to meet and surpass all revenue targets set for awards entries, table sales and delegates
• Encourage entries, table sales and delegates from the industry
• Call all winners & finalists to ensure they book tables

Coordinate and oversee:

• Categorisation and input of all entry details, plus preparation of judging day (including detailed filing system, preparation of scoresheets, liaison with entrants, judges and staff)
• Preparation of winners lists, supplements, trophy orders, certificates, brochures, badges  etc., and  liaison with in-house  design and production team for preparation of event collaterals
• Onsite duties for smooth running and management of awards, judging sessions etc 
• Coordinate, prepare and send out notification to finalists
• Identify need for & supervision of temp staff as appropriate

To be eligible to apply for this position, the individual should be

• Tertiary-level educated
• Experienced in event/training management and/or client facing
• Able to work independently with minimum supervision
• Resilient and demonstrate “can do” attitude
• Equipped with a problem-solving mind  
• Able to perform under stress while meeting deadlines  
• Detail-minded and attentive to clients, juries and suppliers’ needs
• Act as a team player and support team members, whenever needed 

We offer attractive remuneration package and excellent career opportunities to the right candidate. Interested candidates are invited to send your detailed CV with current and expected salary to: hr@haymarket.asia 

Applications will be treated in strict confidence and information will be used for recruitment purposes only.

Haymarket Media Group a global media, data information and analytics company.

The company has over 70 market-leading brands in 15 offices across six countries, connecting people and communities across print, digital, mobile and live media. Although Haymarket’s portfolio is diverse, our purpose is the same across borders and markets: to create trusted, premium specialist media brands that build powerful communities and drive valuable conversations.

It is this uncompromising focus that has earned the trust of millions worldwide. Haymarket’s brands include: What Car?, Campaign, PRWeek, MyCME and Finance Asia.