Responsibilities

•  provide all round secretarial / administrative support to department head, and support the department on daily routines
• manage daily calendar / meeting schedules and coordinate for business appointments
• assist in general requisitions, administrative matters and in organizing company events and functions
• process travel applications, hotel reservations and expense claims and prepare cost control reports and analysis
• draft correspondence and prepare reports as needed
• maintain an up-to-date and systematic filing system
• perform ad hoc duties as assigned

Requirements

• HKCEE with pass in English Language (Syl B), Chinese and Mathematics with formal secretarial training
• 8-10 years’ secretarial experience preferably gained from sizable companies
• hands-on experience in supporting and coordinating for corporate events will be a definite advantage
• pro-active, mature, meticulous, organized and a good team player with good integrity 
• able to manage multi-tasks and prioritize work efficiently and effectively in a fast paced environment
• able to keep confidentiality and handle confidential duties and responsibilities
• good interpersonal and communications skills with fluency in English, Cantonese and Putonghua
• proficient in MS applications and Chinese word processing, basic knowledge of Photoshop preferred but not a must
• willing to work overtime and occasionally on weekends for events

We work 5 days per week.

Please send your application letter and full resume with date available, present and expected salaries to recruit@wheelockcompany.com (Please quote the Reference on the email subject field)

For further information of The Wheelock Group, please visit our website: www.wheelockcompany.com

We are an equal opportunities employer and invite applications from all qualified candidates. Personal data collected will be treated in strict confidence and handled by authorized persons for recruitment-related purposes only within The Wheelock Group. Applicants not hearing from us within 2 months may consider their applications unsuccessful.

Wheelock and Company Limited (HKSE: 00020) is a listed property company, headquartered in Hong Kong, which focuses on the strategic areas of real estate, mall development, retail management and infrastructure. Building on a commercial legacy that dates back to 1857 when the company was founded in Shanghai, the Group is, today, an active company that is committed to investing in the long term to generate strong and steady return for shareholders. Wheelock Group now operates in Hong Kong, Mainland China and Singapore.