Job description:

• Office Administration work to include overseeing database upkeep, office supplies upkeep,
• promotional material upkeep and stock, shipping, bookkeeping, logistics, artwork management, space hire coordination, invoicing, bill payments, delivery, upkeep insurance.
• Actively sourcing competitive vendors in all aspects of gallery operations.
• Monthly sales reports and manage payments to artists.
• Manage and upkeep all artist’s contracts.
• Staff Management.
• Annual inventory checking.
• End of year tax filing. Legal documents upkeep.
• Oversee monthly accounting.
• Crosscheck monthly statements including bank statements and credit cards.
• Assist in exhibitions, events and art fair organization by providing support in coordination with artists and technicians, shipment and production.
• Assist in Post-sales follow-up by arranging delivery of artwork to client and providing insurance and shipping quotations.
• Data and image archive of artists’ works.
• Assist in printing and production.
• The Gallery Operations Manager works closely with the Gallery Director.

Requirements:

• University graduate preferred with business or administrative degree (but not required if sufficient on the job experience) with minimum 2 year work experience in office management.
• Highly organized, self-motivated and cheerful applicants who are able to manage and organize the gallery operations with passion and efficiency. Excellent business acumen, being analytical, creative and having outstanding communication skills with a high level attention to detail.
• Good command of both written and spoken English, Cantonese and Mandarin.

Proficient in Mac OS platform a must. With computer proficiency (including Excel, FileMaker Pro, PowerPoint, Word and Outlook) with English and Chinese processing. Beneficial to be knowledgeable in design software including Adobe Illustrator, Photoshop and InDesign.

Immediate availability is preferred.

Interest candidate, please email to info@10chancerylanegallery.com