• Top consultancy firm
• Strong secretarial and Events Organizing Experience
• Multi-cultural environment 

They are a top consultancy firm in Hong Kong and provide different lines of consultancy services globally. A leader within the market place, they provide an environment for individuals to thrive and excel.  Currently, they are looking to hire a top notch Executive Assistant to support a Partner and his team.  This role will require an individual that has solid secretarial skills from large organizations with the ability to multi-task and deal with people at all levels.  

Responsibilities

• Handle all extensive diary management and travel arrangements for the Partner and his team
• Prepare monthly expenses in a time manner
• Handle an all rounder secretarial tasks as and when needed including any other administrative duties to support its team
• Work closely with travel agencies on the bookings of any overseas travels including preparing detailed and précised agendas for the team with regards to their overseas trips
• Monitor and closely work with any hotels to get the best pricings across the region
• Prepare PowerPoint presentations and excel spreadsheets for  meetings, regional conferences etc
• Liaise with other team members or secretaries both in the Hong Kong and overseas offices to ensure a smooth transition
• Prepare all necessary documents, materials, collaterals for any events that are being organized
• Work closely with the delegates, team maters or other co-organizers to meet datelines and to ensure the events are organized and planned in a timely and efficient manner
• Liaise with hotels and other parties to negotiate on deals 

Requirements 

• Strong command of English is essential with ability to speak Cantonese.  Mandarin is a plus
• Ideally has experience from MNC or large organizations
• Has exposure working in a multi-cultural environment
• Ideally a Diploma or Degree holder
• Experience in organizing medium to large scale events and off site meetings
• Strong negotiation skills
• At least 10+ years of secretarial experience supporting senior management
• Strong ability to multi-task
• Good negotiation skills with vendors, travel agents and hotels
• Strong interpersonal and communication skills
• Good computer skills
• Strong co-ordination skills
• Willing to travel when the need arises  

If you are interested in finding out more about this career opportunity, please email your resume to Catherina Boh, enquiries@ charterhouse.com.hk Tel: (852) 3151 1300 Web: www.charterhouse.com.hk

Charterhouse Partnership Hong Kong is here to assist you in your job search. Our experienced recruitment consultants will provide you career advise and assist you in develop a tailored job search strategy

Charterhouse is a global executive recruitment consultancy.  We have offices throughout the world in Asia, Australia and the Middle East.  In Hong Kong we have five specialist divisions: Banking & Finance; Sales & Marketing; Commerce Accounting, IT&T & Legal.