Department: Regional Legal & Public Affairs /Regional Strategy & Business Development 

Reporting Line: Vice President Legal & Public Affairs/ Executive Vice President Strategy & Business Development

Job Summary:

This position is responsible for full spectrum of administrative and secretarial support to a Vice President.  The incumbent works independently and handles confidential information. In addition, this position will provide administrative services to the respective department.

Principal Accountabilities:

Secretarial and Administrative Services

–        Provide full secretarial support to VP such as: maintain schedule of meetings and business appointments, handle travel arrangement, processes expense claims.

–        Coordinate weekly calendars and contact information for RMM (Regional Management Member) schedule.

–        Coordinate senior management executives’ visits, conferences/meetings and any hospitality projects when required.  Facilitate the meetings with the compilation and dissemination of meeting agenda, minutes and any other meeting materials as needed. This includes venue sourcing/event management and coordination of group itineraries.

–        Assist in the development and preparation of presentation materials (e.g. budget, strategic plan, etc.).

–        Establish and maintains files and records.

–        Co-ordinate relationships and maintain contact information database with key Government departments, professional alliances and trade organizations and their secretaries/assistants.

–        Assist in analysis and reporting of regional hotel compliance surveys

–        Prepare T&E reports for the VP and Directors

–        Perform other duties or facilitate ad-hoc projects as and when assigned.

Team Support

–        Provide administrative supports to the Departments, e.g. handle travel arrangements and check T&E reports for management approval, coordinate team calendars.

–        Assist management to disseminate company policies/procedures and its administration.

–        Perform other duties or facilitate ad-hoc projects as and when assigned.

Requirements:

-          Diploma or above with formal secretarial training

-          At least 5 years' PA/ TA experience in MNC/Law Firm/Professional Firm /sizeable companies & serving senior executives & expatriates

-          Excellent PC skills ( Microsoft Office )

-          Confident and presentable

-          Good inter-personal and communication abilities

-          Pleasant personality with excellent administrative, problem solving skill and organizational skills

-          Self-motivated, fast learner, able to work independently & under pressure, dedicated & going the extra mile

-          Good team player

-          Flexible and able to adapt to changes

-          Event management experience an advantage

-          Excellent command of both spoken & written English and Chinese, French & Mandarin optional

The world's co-leader in wines and spirits, Pernod Ricard has a large portfolio of local and international brands. Headquartered in Paris, the group has strong distribution networks on all continents and has over 18,000 employees worldwide.

At Pernod Ricard we have our own way of doing things, we call it conviviality. And as "créateurs de convivialité", we live the Pernod Ricard Mindset every day, in everything we do.

This unique quality is something you feel and experience when working at Pernod Ricard and we are dedicated to ensuring it is felt throughout the business. Our culture connects everyone who works at Pernod Ricard across our brand portfolio and the globe.