PRIMARY FUNCTION/POSITION SUMMARY:

Support and coordinate all property flows and communication flows. Conduct physical handling of property from time of arrival at Christie’s until is sold and released to client/owner or back through the cycle for re-offers.Closely work with specialist departments, shipping team, client services department and any related departments to ensure smooth logistics arrangement of our inventory. Coordinate, share and distribute job orders to teammate.

MAJOR RESPONSIBILITIES/TASKS (Duties include but are not limited to the following):

• Liaise and coordinate with internal and external customers to ensure a smooth logistical arrangement of property
• Obtain necessary release paperwork & check documents
• Maintain accurate and current inventory listing. Ensure records are updated in both the warehouse and electronically to ensure a flawless tracking system
• Circle count inventory check
• Physical inventory checks generate reports listing “dead” property and re-scan of all relevant logistics areas (on-site & off-site warehouses) 2 to 4 times per year.
• Provide listings of idled property to administrators for initiate contact to clients to arrange shipment/collection
• Receive property while property arrival at Christie’s
• Quality check documents against piece counts
• Unpack all property within 48 hrs of arrival
• Take & Maintain record of condition images
• Check against packing list / Schedules
• Notify relevant manager and specialist depts. of any damages, losses or discrepancies (within 24hrs)
• Support specialists in physical handling and communicating conditions (complete Damage reports)
• Bar code & Tag all property prior
• Arrange Transfer of Property throughout Christie’s facilities (on-site/off-site)
• Scan in/out of warehouses
• Unpack/pack, Handle, and store property
• Transfer bar coded and tagged property to departmental warehouse, saleroom, exhibition site, off-site warehouse and etc. 
• Troubleshooting, tracking and tracing of missing property, proactive communication to relevant depts. & other property controllers
• General organization of  warehouse; keep warehouse clean and organized, discard of packing material, carry out on-going warehouse maintenance such as property organization, inventory physical checks, racking property based on status (incoming, catalogue, ready for photo, ready for view, BI, or per department preference)
• Support logistics arrangement for photo shooting
• Assist Specialists with preparing property and setting up artwork during photo shoots and anytime department needs to access property in warehouses.
• Lotting up sales (print lot stickers, placement of lot stickers as directed by dept).
• Re-order supplies need within warehouse
• Logistics arrangement for artwork framing; and framing removal.
• Pre-sale temps releases; obtain necessary release paperwork from administrator/ cashier’s release, track, trace, scan, and communicate the whereabouts of property to departments
• Saleroom and exhibition setups, breakdowns, and manage lot release counter for customer pickup or transfer. Support viewings
• Coordinate Lot release arrangement with client
• Carry out property hand-carry order approved by Manager/ Security dept.
• Communication responsibility between Departments and logistics Department/ Operations
• Use of handheld scanning devices
• Support all other logistics functional areas as directed by management.
• Other duties as assigned by Management/Supervisor

QUALIFICATION REQUIREMENTS:

• Must have a high school diploma (college degree preferred)
• Minimum of 1 year Art/Luxury Business experience. Previous experience in Art/ Luxury logistics industry and/or  sales supporting function is preferred, but we welcome fresh graduates who demonstrate passion and ability
• Possess basic computer skills, ability to learn new system (e.g. JDE, Workday)
• Advanced MS office skills, especially for MS Excel and MS Outlook/Calendar.
• Demonstrates strong communication, organizational skills and time management ability
• Excellent attention to detail, detail-oriented, proactivity and organizational skills
• Ability to clearly and effectively communicate in written and verbally

Location: Hong Kong

All Personal data collected will be used for recruitment purpose only.

World’s Leading Auction House

Christie’s is a name and place that speaks of extraordinary art, unparalleled service and expertise, as well as international glamour. Founded in 1766 by James Christie, Christie's has since conducted the greatest and most celebrated auctions through the centuries providing a popular showcase for the unique and the beautiful. Christie’s offers over 450 auctions annually in over 80 categories, including all areas of fine and decorative arts, jewellery, photographs, collectibles, wine, and more. Prices range from $200 to over $100 million.

Christie’s, the world's leading art business, had global auction and private sales. Our sales figures were driven by an increase in new buyers across all geographies coming to the market, including from growth markets such as China and through the Internet.
Christie's also has a long and successful history conducting private sales for its clients in all categories.

Christie’s has a global presence with 53 offices in 32 countries and 10 salerooms around the world including in London, New York, Paris, Geneva, Milan, Amsterdam, Dubai, Zürich, and Hong Kong. More recently, Christie’s has led in growth markets such as Russia, China, India and the Middle East, with successful sales, exhibitions and initiatives in Shanghai, Moscow, Baku, Beijing, Mumbai, Delhi, Jeddah, Abu Dhabi, Doha and Dubai.