Job Description

The Office Administrator will work closely with the Managing Director for APAC, helping support and coordinate work schedules and activity across the region.  The role will also act as a key member of the Hong Kong team, helping coordinate and manage office logistics, both locally and across the region where required. 

Responsibilities

• Support the Managing Director, APAC in the capacity of a Personal Assistant
• Coordinate daily office activities and operations to ensure overall work efficiency
• Create and update office files, records and databases
• Manage agenda, travel arrangements and appointments etc. for senior management
• Assist and ensure smooth communications internally and externally
• Advice, assist, support and collaborate on special projects and big events
• Prepare reports, presentations, memorandums, proposals and other correspondence
• Arrange the ordering of office supplies
• Manage an inventory of office supplies and place orders when necessary
• Assist with recruiting, and onboarding of new hires, including facilitating IT set ups
• Other work/ projects as assigned from time to time

Requirements

• Minimum of 2 years of progressively responsible secretarial and administrative experience
• Excellent knowledge of MS office (Excel, Word, PowerPoint) and office management software etc.
• Solid understanding of high level administrative & office practices
• Superior time management, organizational and multitasking skills
• Attention to detail
• Ability to prioritize tasks with minimal supervision
• Excellent interpersonal and communication skills
• Able to work well with all levels of management
• Ability to independently solve problems and make recommendations

We offer attractive remuneration package to the right candidate. If you are interested and believe that you fulfill these criteria, please send your application, curriculum vitae and references with your expected salary by clicking "Apply Now".

Only shortlisted candidates will be notified.