ESTATES OFFICE

CAMPUS SAFETY AND FACILITIES MANAGEMENT SECTION

Assistant Officer (23240664)

The appointee will be a member of the Campus Safety and Facilities Management Section of the Estates Office and be responsible for providing various administrative support to the operation of campus management.

Responsibilities:

• Provide secretarial, administrative and logistics support to office operations including but not limited to arrange meetings and prepare meeting notes, handle enquiries and draft correspondences, maintain office inventory items, etc.;
• Provide support to facilities management teams such as prepare notices / signage and conduct spot checks to facilities, etc.;
• Back up venue management team to handle venue booking matters and provide event support as required;
• Assist to handle office procurement such as purchase requisitions, reimbursement and payment;
• Assist in compiling various kinds of reports, correspondence and presentation materials;
• Assist in reviewing/consolidating office guidelines and procedures; and
• Perform any other duties as assigned.

Requirements:

• A recognised degree or equivalent, with at least two years of relevant work experience;
• Proficiency in computer applications such as Microsoft Word, Excel, PowerPoint and Chinese word processing;
• Organised and pay attention to details; and
• Good command of written and spoken English and Chinese.

The initial appointment will be offered on a fixed-term contract of two years.  Re-appointment thereafter will be subject to performance review, mutual agreement and availability of funding. 

Shortlisted candidates are required to sit for a written test.

Salary will be commensurate with qualifications and experience.

Application Procedure:

Applicants are invited to submit their applications at the HKBU e-Recruitment System.  Those who are not invited for interview 8 weeks after submission of application may consider their applications unsuccessful.  Details of the University’s Personal Information Collection Statement can be found at https://hro.hkbu.edu.hk/en/worklife-at-hkbu/employee-favourable-environment.html#privacy-policy.

The University reserves the right not to make an appointment for the post advertised, and the appointment will be made according to the terms and conditions applicable at the time of offer.

Review of applications is ongoing until the position is filled.