Application Deadline: 21 June 2024
Date of Issue: 7 June 2024

Vacancy Notification Circular No. NTE2406033

Key Responsibilities:

Provide secretarial and general administrative support to General Manager (Nursing) (GM(N)) of Central Nursing Division (CND) Office directly. The typical duties include:

1. Compile, consolidate, file and retrieve corporate documents, records & reports, e.g. duty rosters, leave arrangement, training activities, department service statistics.
2. Carry out office administration duties, including scheduling of meeting, record keeping, venue reservation and writing meeting minutes.
3. Assist to organize, coordinate and provide support to different meetings, programs and activities.
4. Handle internal / external enquiries & requests and make subsequent arrangement where appropriate.
5. Schedule appointments / meetings for CGM(N).
6. Handle incoming & outgoing phone calls, mail, faxes and emails.
7. Perform any other duties as assigned by supervisors.

Entry Requirements:

Preferable Attributes/Exposure:

1. Degree holder.
2. Possess secretarial / administrative experiences.
3. Working experience in clinical or hospital settings.
4. Good telephone manner and communication skills.
5. Self-motivated, mature and ability to handle tasks independently.
6. Strong commitment and reliability for secretarial work and output.
7. Efficient in coordination and organization of day-to-day office operation.
8. Good interpersonal skills, and able to communicate efficiently with senior staff, different department stakeholders and external parties.

Remarks:

2. Serving staff who do not meet the academic requirements but with 3 years’ experience within HAHO or HA hospitals/institutions in word processing or typing, and have: 
   (a) Grade E or above in English Language (Syllabus B) in the Hong Kong Certificate of Education Examination; or Level 2 or above in English Language in the Hong Kong Diploma of Secondary Education, or equivalent; OR 
   (b) Passed the Hong Kong Government In-service Personal Secretary II Qualifying Examination; OR
   (c) Grade E or above in the written part of Government Standard English Examination (Higher) may also be considered.

Please submit application online on or before 21 June 2024. For enquiries, please telephone 3505 4479.