ALUMNI AFFAIRS OFFICE 

Section Head (Ref. 240704002)

The Alumni Affairs Office (AAO) is committed to strengthening the valuable bonds between the University and its alumni and former staff to build a connected community in support of University development and the community endeavours.

Reporting to the Director of Alumni Affairs, the appointee will play a leadership role in the development and implementation of strategic engagement initiatives and programmes for alumni and former staff members of the University.

Duties 

The appointee will be required to: 

(a) assist the Director of Alumni Affairs to manage the functions and duties in support of the strategic objectives and specific goals of the University;

(b) lead and work with internal stakeholders to develop and drive strategic plan for advancing alumni and former staff engagement with the University;

(c) design and implement engagement initiatives and innovative programmes to connect alumni and former staff to cultivate lasting relationship with the University and enhance their involvement in and support to the University;

(d) manage and support alumni and former staff associations, bodies and networks to strengthen their relationship with the University while co-creating programmes and making impact to the community;

(e) develop and organise different scales of alumni engagement events as well as managing related marketing, promotion and communication activities and materials;

(f) coordinate and liaise with internal units and external parties to facilitate effective implementation of programmes and projects; and

(g) perform any other duties as assigned by the Director of the Office or her delegates. 

The appointee may be required to work beyond or outside normal office hours for the purpose of attending meetings and/or coordinating activities.

Qualifications

Applicants should: 

(a) have a recognised degree, preferably in Marketing, Communications, Management or a relevant discipline;

(b) have proven managerial experience (not less than eight years), and with solid experience in stakeholder engagement, event management and/or programme development in sizable organisations;

(c) have an analytical mind with strong planning and organising abilities as well as people management, project management and problem-solving skills;

(d) be innovative, highly motivated and result-oriented, and be able to implement plans and strategies independently;

(e) have a proven record in organising and managing large-scale events, preferably be familiar with event technology trends;

(f) have excellent interpersonal, communication and presentation skills, with high proficiency in both written and spoken English and Chinese, preferably with fluency in Putonghua; and

(g) be a good team player.

Preference will be given to those with solid experience in alumni affairs, particularly gained in academic institutions. 

A covering letter and a full curriculum vitae must be submitted together with the application for consideration.

Shortlisted candidates will be invited to sit for a written test.

Applicants who have responded to the previous advertisement need not re-apply.

Conditions of Service 

A highly competitive remuneration package will be offered.  Initial appointment will be on a fixed-term gratuity-bearing contract.  Re-engagement thereafter is subject to mutual agreement. 

Application 

Please submit an application through PolyU’s career website (https://jobs.polyu.edu.hk/management).  Consideration of applications will commence on 11 July 2024 until the position is filled.  The University’s Personal Information Collection Statement for recruitment can be found at https://www.polyu.edu.hk/hro/careers/pics_for_recruitment/.

PolyU is an equal opportunity employer committed to diversity and inclusivity.  All qualified applicants will receive consideration for employment without regard to gender, ethnicity, nationality, family status or physical or mental disabilities.