Reporting to : Office Manager

Department : Office Management

Key Responsibilities:


Calendar management

• High volume scheduling, updating and canceling meetings as required and ensuring calendars are up-to-date at all times
• Prioritize and flag important issues

Travel arrangements

• Book extensive international travel and build complex itineraries and agendas,
• Arrange and coordinate travel itineraries for visitors to the office;

E-mail & correspondence management

• Answer incoming correspondence as required and/or redirect as appropriate
• Anticipate needs, perform routine and non-routine tasks, and handle high-level or confidential correspondence,
• Prepare letters, reports, presentations and other documents as required

Administrative support

• Assist with client meeting organization by planning and carrying out all necessary logistics and details
• Minute taking for Senior Management meetings and other meetings as and when required
• Liaise with external and internal contacts on behalf of Executive
• Prepares expense reimbursement reports
• Proactive follow up with Senior Management on information needed by Executive
• Prepare and or edit PowerPoint presentations and reports for meetings and conferences
• Prepare, coordinate, and distribute presentation material for internal and external meetings
• Maintain filing and organization systems, ensuring confidentiality at all times
• Maintain ‘Contact’ and ‘Company’ database under CRM and prepare/distribute visit reports.
• Maintain other company database as and when required.

Requirements:

• Excellent command in spoken and written English
• Excellent communication skills
• 7 to 10 years of progressive administrative experience
• Extensive knowledge of international travel arrangements
• Excellent Calendar management
• Superior level of professionalism, discretion and dependability
• Ability to co-ordinate many high-priority deadlines simultaneously
• Excellent administrative skills with a strong focus of attention to details
• Strong time management and organizational ability
• Be flexible to work outside regular business hours, when required
• Be discreet and able to maintain high level of confidentiality

Preferred:

• Ability to use own initiative and work independently as well as within a team
• Highly motivated, proactive and enthusiastic
• Ability to prioritize and make routine decisions independently
• Can work under pressure
• Excellent computer skills, especially MS Word, Excel and PowerPoint

Please send your application to our Human Resources Department by clicking “APPLY NOW”.   Visit us at www.rgare.com to find out how you may realize your potential!

(Personal data collected will be used for recruitment purpose only. It will be kept confidential and destroyed after 6 months.)

About RGA
Reinsurance Group of America, Incorporated (NYSE: RGA), ranks #225 on the 2020 FORTUNE 500 list, is one of the largest global life and health reinsurance companies. With more than $3.5 trillion of life reinsurance in force and assets of $76.7 billion, our mortality and morbidity databases are among the largest in the word, enabling us to identify and capitalize on demographic and experience trends across the individual and group life reinsurance markets. RGA serves clients from operations in 26 markets around the world, delivering expert solutions in life reinsurance, living benefits reinsurance, group reinsurance, health reinsurance, financial solutions, facultative underwriting and product development.

About RGA Hong Kong and Southeast Asia
Superior service, strong local market knowledge, and an aggressive pricing strategy have made RGA one of the most successful reinsurers in Hong Kong and Southeast Asia. In 2019, RGA ranked #1 on NMG Consulting’s All Respondent Business Capability Index (BCI) for the Southeast Asia region in aggregate. The BCI is a composite index that measures satisfaction with reinsurers’ performance across multiple areas.

To learn more about RGA and its businesses, visit the company’s website at http://www.rgare.com/.