What you will do:

• Office Administrative Functions: Filing, scanning and copying documents, mail sorting and processing, printing and collating meeting or tender collateral;
• Front Desk Reception Duties: Answer incoming calls, register visitors, greet visitors, as they arrive and direct them to their appropriate location, prepare meeting room;
• Vendors: Liasing with vendors to arrange services, such as business card and stationery printing orders etc;
• Events Management: Organise meal or catering events when needed for clients, team, or business partners;
• Workplace Housekeeping: General housekeep of the office environment, ensure reception and pantry are clean and in the proper condition for staff and guests at all times.  Monitor the office environment for any additional needs to ensure the work setting is running well.  Maintain an organised and safe workplace;
• Facilities Management: Manage and maintain the office facility, co-ordinate matters related to facilities such as repairs and maintenance and cleaning services;
• Travel and Expense Management: Coordinates and arranges business travels and accommodations for staffs including business visas and visitors when needed;
• Expense Reimbursement: Verify receipts and work with finance team to ensure timely reimbursement and submission;
• Pantry and Stationery Supplies: Maintain supplies and ensuring stock are always sufficient for office and stationery;
• Office Equipment Supplies: Orders equipment and maintains service contracts on office equipment;
• Onboarding and Offboarding Process: Support HR such as preparation for new joiner and leaver processes;
• Liaising with team members and supporting them in coordination with office’s departments functions;
• Any other duties which may be assigned from time to time.

Job Requirements:

• Meticulous, analytical, organised, resourceful, self-motivated and enjoy challenges;
• Excellent organisational and time management skills, with the ability to multi-task and prioritise tasks;
• Mature and adaptive and able to interact well with all levels;
• Flexibility to adapt to a fast-paced and rapidly changing environment;
• Positive working attitude and a keen learner;
• Good command of English and proficient in spoken and written language;
• IT literacy and proficiency in Microsoft Word and excel;
• Aptitude for learning new software and systems;
• Ability to work independently with minimal supervision and as part of a team.