Lingnan University is one of the eight publicly funded institutions in the Hong Kong Special Administrative Region (HKSAR) of the People’s Republic of China (PRC) and has the longest established tradition among the local institutions of higher education.  It is widely recognised for providing quality education with a focus on whole-person development and conducting high-impact research for a better world.  Moving forward, Lingnan University is well positioned to take lead as a comprehensive university in arts and sciences in the digital era, with impactful research and innovations.

Lingnan University offers undergraduate, taught postgraduate, and research postgraduate programmes in the Faculties of Arts, Business, Social Sciences, and the Schools of Data Science, Graduate Studies and Interdisciplinary Studies.  To foster interdisciplinary collaboration and scientific progress, Lingnan University established the Lingnan University Institute for Advanced Study (LUIAS), attracting distinguished scholars from around the world to collaborate with its faculty and students.  With traditional strengths in arts, business, social sciences, and interdisciplinary studies, the University aims to equip students with practical knowledge and critical thinking skills to thrive in the future.  Subsequent to the establishment of the School of Data Science and LUIAS, Lingnan University is transforming into a hub for global leaders to develop and promote human-centric technology and social policies.  Further information about Lingnan University is available at https://www.ln.edu.hk/.

Applications are now invited for the following post:

Administrative Officer
Registry
(Post Ref.: 25/272)

The Registry is responsible for planning and implementing policies related to academic development and quality assurance, student admissions, registration, records, class scheduling, assessment, and academic policies, as well as administering study programmes and overseeing graduation.

Responsibilities

• Provide day-to-day administration of student, class, and programme records

• Coordinate work processes and projects

• Provide support in class schedule, room booking, and data management

• Maintain the database by making daily changes and updates, troubleshooting database problems identified by supervisors, and generating reports

• Utilise the capabilities and functions of computer software applications such as data management, spreadsheet, presentation, word processing, web, and graphics in completing assigned work effectively

• Handle application of student records including identity cards, testimonials, and transcripts

• Provide administrative support to the Registry such as compiling data and information, responding to routine inquiries from staff and other departments, and preparing and processing operational documents

• Perform other duties as assigned by supervisor(s)

 
Requirements

• A University degree and relevant administrative experience, preferably in the tertiary education sector

• Good command of written and spoken Chinese and English

• Good IT skills and proficiency in data management, spreadsheet, and word processing

• Good analytical and problem-solving skills

• Aptitude for being exacting and precise at work

 Candidates with less/more experience will be considered for appointment at a relevant rank.

Salary and Fringe Benefits
The rank and commencing salary will be commensurate with qualifications and experience.  Fringe benefits, where applicable, include annual leave, medical and dental benefits, mandatory provident fund, and gratuity.

Application Procedure (online application only)
Please click “Apply Now” to submit your application.  Personal data collected will be used for recruitment purposes only.

We are an equal opportunities employer.  Review of applications will continue until the post is filled.  Qualified candidates are advised to submit their applications early for consideration.

The University reserves the right not to make an appointment for the post advertised, or to fill the post by invitation or by search.  We regret that only shortlisted candidates will be notified.