Administration 

1. Reception Services 

• Manage reception duties: answer incoming calls, greet and assist office visitors. 

• Handle all internal and external correspondence, including physical mail, courier services, and email.  

1. Facilities & Office Services 

• Manage office services contracts (e.g., stationery, supplies), regularly reviewing suppliers for service quality and cost-effectiveness. 

• Ensure proactive maintenance of the facility, coordinating and tracking scheduled checks and audits. 

• Serve as the primary point of contact for all office facilities issues; coordinate with landlord/property agents for resolutions. 

• Oversee office condition and arrange necessary repairs. 

• Manage meeting room diaries, coordinate setup, and organize refreshments as needed. 

• Provide support for employee events and meetings as required.  

1. Health & Safety 

• Work closely with the HR Manager to oversee the Health & Safety(H&S) procedures and practices and serve as an active member of the safety team 

• Ensure appointment and appropriate training of fire wardens and first-aiders.  

• Facilitate H&S training for employees and brief visitors on office H&S practices and requirements.  

• Coordinate all risk assessments (H&S and Fire). 

• Arrange regular testing of electrical equipment and ensure office compliance with H&S regulations. 

1. General Administrative Support 

• Resolve employee queries regarding office management 

• Manage and process expense claims for designated senior leadership (GFD and CIO) and head office team. 

• Develop and improve administrative systems (e.g., record management). 

 Finance Support 

• Manage the full Accounts Payable cycle for Head Office: process invoices, record daily expenditure, and setting up new suppliers in the finance system. 

• Track and review monthly office and individual expenditure, providing recommendations for cost efficiency. 

• Assist the Finance team with tasks such as system training on Xero system, external audit preparation, and addressing tax queries. 

• Manage company bank accounts. 

 HR Support 

• Welcome new starters on Day 1, setting up IT equipment, workstation, H&S briefing and onboarding documentation. 

• Train new starters on the use of travel booking, expense submission and other programmes 

• Maintain accurate records and generate reports for employee holiday, sickness absence, and allocated company assets. 

Pepkor GPS (Fully Sun China Limited)

We are a South African based investment holding company with retail interests in Africa (where it trades in eleven countries), Australia and Poland. The group, established in 1965, manages a portfolio of retail chains focused on the value market and selling predominantly clothing, footwear and textiles. Its main operating subsidiaries are Pep and Ackermans in South Africa and Best & Less in Australia, all based on a high volume/lower margin business model. The group trades from more than 3,100 stores and employs more than 30,000 people.

Pepkor GPS (Global Product Sourcing) is to become the strategic sourcing partner of choice for all Pepkor Retailers.